Privacy Policy

Effective Date: November 5, 2026

1. Introduction

The Gilboa Times is an independent, unofficial community publication providing junior ski racing information, race results, racer profiles, standings, and community discussions.

We recognize the importance of protecting personal information, particularly information relating to young athletes and their families.

This Privacy Policy explains what information we collect, how we use it, what may be publicly visible, and how parents and guardians can request changes or removal.

The Gilboa Times is not affiliated with, sponsored by, or endorsed by Team Gilboa.

2. Information We Collect

Depending on how visitors use the website, we may collect or maintain the following information:

Member information
- Email addresses and member account details
- Display names used for community participation
- Account authentication and authorization information
- Parent/guardian names, email addresses, and racer-profile claim and access records

Racer information
- Racer names
- Age groups and racing categories
- Training groups or team assignments
- Race participation, results, times, and standings
- Historical racing statistics
- Optional profile photographs and information submitted by authorized parents or guardians

Community information
- Discussion posts and replies
- Display names
- Dates of posts and replies
- Information voluntarily included in community discussions

Parent contact-request information
- Introductory messages and selected racer identifiers
- Associated parent-access records, request status, and request and response dates

Technical information

Our website platform and service providers may process technical information, including IP addresses, device and browser information, cookies, and website usage data.

3. How We Use Information

We use information to:

- Publish unofficial and historical junior ski racing information
- Maintain racer profiles and racing statistics
- Operate community discussion features
- Verify and administer racer-profile claims
- Manage member accounts and posting permissions
- Respond to requests from parents and guardians
- Deliver parent contact requests and response notifications, share an email address only after acceptance, and enforce request limits
- Maintain website functionality, reliability, and security

We do not intend to sell personal information or use children's racer profiles for targeted advertising.

4. Children's Privacy and Parental Involvement

The Gilboa Times is intended primarily as an informational resource for parents, guardians, coaches, and the junior ski racing community.

Children under 13 should not independently create accounts, submit personal information, or participate in community posting features.

Parents or legal guardians should manage profile claims and submit optional racer information on behalf of their children.

We encourage families to avoid sharing sensitive personal details, including home addresses, telephone numbers, exact birthdates, school schedules, and private contact information.

We may restrict or remove information when necessary to protect a child's privacy or safety.

5. Racer Profiles, Photographs, and Race Results

Racer profiles may contain information from race results, publicly available competition records, and information submitted by authorized parents or guardians.

Race results and standings may remain publicly accessible as part of the site's historical racing records.

Optional photographs and personal profile details are subject to administrative review and removal requests.

A parent or legal guardian may request correction or removal of information about their child.

Requests concerning an official race result may require us to distinguish between correcting information maintained by The Gilboa Times and changing records published by the official race organizer.

6. Community Board

Community posts and replies may be visible publicly, including their content, display names, and posting dates.

Posting privileges are restricted to authorized accounts.

Members should not publish sensitive personal information about children or other families, including private contact details, home addresses, or information that could compromise a child's safety.

The Gilboa Times may remove inappropriate content, restrict posting privileges, or close discussions when necessary.

We cannot guarantee that information already viewed or copied by third parties can be retrieved or deleted.

7. Profile Claims and Access

The Gilboa Times uses a profile-claiming and administrative approval process to manage requests for access to racer profiles.

Profile editing privileges are intended for authorized parents or guardians.

We may request additional information when reasonably necessary to verify a claim or resolve competing requests.

Unauthorized attempts to access or modify racer profiles are prohibited.

8. Parent Contact Requests

Verified parents and guardians with active racer-profile access may send a private contact request to another verified family. A separate opt-in is not required to receive requests. Only the receiving family’s authorized parent or guardian may review and respond to the request.

The receiving parent is shown the selected racer’s public display name and the introductory message. Requests and responses are not posted publicly. Avoid including phone numbers, home addresses, or other sensitive information in your message; anything you type in the message is shared with the receiving parent.

The recipient may accept or decline each request. Accepting authorizes The Gilboa Times to email the recipient’s email address to the requesting parent. Declining does not share that address. Sending a request does not automatically share the requester’s email address or phone number with the recipient.

The current racer-claim form does not request a phone number, and the parent contact feature does not share stored phone numbers. There is no public parent contact directory.

We store request messages, the associated parent-access and racer identifiers, request status, and request and response dates to deliver notifications, enforce request limits, and administer the feature. Wix processes the notifications needed to deliver the request and its outcome.

After an email address is shared with your approval, the other parent can contact you directly outside the website. We cannot recall email already delivered or control copies retained by another person. For concerns about misuse or to request review or deletion of contact-request records, email hello@gilboatimes.com.

9. Website Hosting, Security, and Service Providers

The Gilboa Times is built using Wix, which provides website hosting, member authentication, data management, email notifications, and related services.

Information may be processed by Wix and other service providers necessary to operate the website.

We use available access controls and reasonable administrative safeguards to help protect information. However, no internet-based system can guarantee absolute security.

Visitors can review Wix's privacy information at https://www.wix.com/about/privacy.

10. Cookies and Website Technology

The website uses cookies and similar technologies that may be necessary for authentication, security, website operation, and user preferences.

Additional analytics or optional tracking technologies, if enabled, may require further disclosures or consent controls under applicable law.

Visitors can manage certain cookie settings through their browsers and any privacy controls available on the website.

11. Information Retention

We retain information for as long as reasonably necessary to operate the website, maintain historical racing information, fulfill legitimate administrative purposes, or comply with applicable legal obligations.

Member information, community contributions, optional racer-profile information, and parent contact-request records may be reviewed for removal following a verified request.

Some technical records may remain temporarily in service-provider systems or backups.

12. Privacy Requests and Corrections

Parents, guardians, and members may contact The Gilboa Times to request:

- Correction of inaccurate personal information
- Removal of optional racer-profile information or photographs
- Review of a racer-profile claim
- Removal of a community contribution
- Access to or deletion of personal information, where applicable

We may need to verify identity or parental authority before fulfilling a request.

Privacy Contact: hello@gilboatimes.com

13. Third-Party Links

The Gilboa Times may link to race organizers, ski clubs, event pages, or other external websites.

We are not responsible for the privacy practices or content of independently operated third-party websites.

14. Changes to This Policy

We may revise this Privacy Policy as the website evolves or applicable requirements change.

The latest version will be posted on this page with an updated effective date.

15. Contact

For questions regarding privacy, racer information, account access, or removal requests, please contact:

The Gilboa Times
www.gilboatimes.com
Email: hello@gilboatimes.com